Q&A: contract labor invoice templates?
Question by Richard S: contract labor invoice templates?
invoice forms templates
Best answer:
Answer by smitters06
Invoice Requirements
The following should be included:
Company name
Company address
Company telephone number and email address.
Company number
VAT registration number (if VAT registered)
Invoice number:
Each of your invoices should have a unique invoice number. Although is called a number it can include letters. A common method is to prefix invoices with letters that indicate the client.
For example: If you provided services for IBM and the BBC, for IBM you could use IBM001 and IBM002, etc. For the BBC you could use BBC001 and BBC002.
Using three placements for the numbers will ensure they sort in date order.
Dates:
You should include the following dates:
Date: the date the invoice was raised.
Due date: the date by which payment should be made. Normally 30 days after the invoice date.
Client details:
The name of the agency, or client if contracting directly.
Fees:
This section requires the following:
A description of the services provided
The gross amount due.
The VAT amount, if you are VAT registered.
The total amount due.
For example:
20 Days @ £500 per day Amount: £10,000
VAT: £1,175
Total: £11,175
Payment terms:
Specify how you would like to receive the money. For example:
Payment should be made within 30 days by cheque or money transfer.
Cheques should be made payable to ‘My Company Ltd’.
Money transfers should be sent to:
The Contractors Bank
Sort: 01-01-01
Acc#: 012345678
Reference: Use invoice number
Most agencies and clients do not pay via cheque and choose money transfer. Cheques can be inconvenient. If you wish to only be paid by money transfer then use the following:
Payment should be made within 30 days by money transfer only to the following account:
The Contractors Bank
Sort: 01-01-01
Acc#: 012345678
Reference: Use invoice number
Email the invoice, or post it?
Your agency or client will specify how they would like to receive the invoice. Some require will request a paper copy.
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